Volunteer Terms and Conditions
I understand that Cake4Kids is a volunteer-based agency that strives to make foster kids and at-risk youth feel special at least one day a year, to raise their self-esteem, and to increase their chance of success in school and life knowing that people care for them. The primary method of mission delivery is by providing free birthday cakes to foster care and at-risk youth who wouldn’t otherwise have a birthday celebration.
Agreement to Terms and Conditions
As a volunteer for Cake4Kids, I hereby agree to these Volunteer Terms and Conditions (the “Volunteer Terms”). I hereby declare that I am of legal age and am competent to sign these Volunteer Terms. I understand and agree that I will be held as legally bound, obligated, or responsible for any electronically signed submission I make as I would be by making such submission in hardcopy form with my handwritten signature.
Drivers’ License and Auto Insurance
If I will be delivering the baked goods provided by my volunteer services, I hereby confirm that I have a valid California driver’s license and a currently effective automobile insurance policy covering the vehicle(s) I plan to use during such times as I volunteer for Cake4Kids. At all times during which I act as a volunteer for Cake4Kids in which I will deliver baked goods, I agree to continue to maintain a valid California driver’s license and a current automobile policy for the vehicle(s) I will use as a volunteer. If I cannot deliver the baked goods myself and find a substitute driver, I will inform Cake4Kids and provide such substitute driver’s valid California Driver’s license number and currently effective automobile insurance policy covering the vehicle such substitute driver plans to use for delivery. I assume all responsibility and liability for such substitute driver. Upon request of Cake4Kids, I will provide Cake4Kids with a copy of my driver’s license, DMV driving record report, or automobile insurance policy.
If I do not have a valid California driver’s license and a currently effective automobile insurance policy, I may deliver the baked goods provided in connection with my volunteer services via public transportation or shall work with Cake4Kids to find a volunteer driver to deliver my baked goods.
Waiver of Liability; Indemnification
I ASSUME FULL RESPONSIBILITY AND ALL LIABILITY FOR MY ACTIONS IN CONNECTION WITH MY SERVICES AS A VOLUNTEER FOR CAKE4KIDS, INCLUDING, WITHOUT LIMITATION, RESPONSIBILITY AND LIABILITY FOR ANY RISK OF BODILY INJURY, DEATH OR PROPERTY DAMAGE ARISING OUT OF OR RELATED TO MY SERVICES AS A VOLUNTEER FOR CAKE4KIDS, WHETHER CAUSED BY THE NEGLIGENCE OF CAKE4KIDS, ANY ACT OR OMISSION OF CAKE4KIDS, OR OTHERWISE.
I agree to indemnify, defend and hold harmless Cake4Kids, its officers, directors, affiliates, employees and agents against any and all loss, damages, liabilities, settlement, costs and expenses (including legal expenses and the expenses of other professionals) as incurred, resulting from or arising out of my services as a volunteer for Cake4Kids.
Cake4Kids only collects and stores the personal information that you provide to Cake4Kids in connection your services as a volunteer. Cake4Kids utilizes a cloud-based data storage system, which is hosted in a secure environment.
Cake4Kids limits access to its data storage system to members of its operations team, officers and directors. Your personal information is used solely to facilitate Cake4Kids operations and services and for no other purposes. Cake4Kids does not and will not sell your personal information to any third party. Your personal information will be stored in Cake4Kids’ data storage system as long as you provide services as a volunteer for Cake4Kids and for two years thereafter.
I acknowledge and agree to follow the baking and delivery instructions provided to me by Cake4Kids. I agree to keep the information I receive regarding the agencies and children to whom Cake4Kids serves confidential. I will not share such information with any third party without the prior written consent of an officer or director of Cake4Kids. As a Cake4Kids volunteer, I understand that I will not meet or see the child for whom I bake a cake or other baked goods as it is necessary to keep the child's information and identity private and confidential. If for some reason, I meet the child or receive a photo of the child, I agree to maintain the child’s privacy and shall not publish, post or share the child’s photo.
I grant to Cake4Kids, its representatives, agents and employees the right to take photographs of me and my baked goods in connection with my services as a volunteer for Cake4Kids. I authorize Cake4Kids, its assigns and transferees to copyright, use and publish the photographs taken by Cake4Kids or provided by me to Cake4Kids in print and/or electronically. I agree that may use such photographs of me with or without my name and for any lawful purpose, including for example such purposes as publicity, illustration, advertising, and web content.
At Cake4Kids we embrace social media and love to see people sharing our photos and proliferating what we do for children. However, it is important to respect the privacy and confidentially of the children and agencies we serve. Accordingly, I agree that I (a) will not post pictures of children or that include any images which may identify a child or an agency, (b) will not include the name or age of a child or the name of an agency in any post, and (c) will tag my posts with #Cake4Kids.
As a volunteer for Cake4Kids, I hereby agree and understand that Cake4Kids may desire to conduct a background check on its volunteers. Upon request of Cake4Kids, I agree to cooperate with any background check, including completing all information and authorizations necessary to conduct such background check. If I do not cooperate with such background check, or do not wish for Cake4Kids to conduct such background check, I understand that my status as a volunteer with Cake4Kids may be terminated. I hereby declare that I am of legal age and am competent to sign this agreement I understand and agree that I will be held as legally bound, obligated, or responsible for any electronically signed submission I make as I would be by making such submission in hardcopy form with my handwritten signature.
Termination of Volunteer Relationship
Either party may terminate the volunteer relationship at any time, with or without cause, by notifying the other party. Cake4Kids will notify you if it has terminated your status as a volunteer by sending you notice of such termination at the email address it has on record for you. You may terminate your status as a volunteer by providing notice of such termination by emailing Cake4Kids at firstname.lastname@example.org.
Changes to Volunteer Terms and Conditions
Cake4Kids may need to update these Volunteer Terms from time to time. If so, Cake4Kids will post the updated Volunteer Terms on our website located at www.cake4kids.org, along with a notice that the Volunteer Terms have been changed so you are always aware of the terms of your services as a volunteer for Cake4Kids. Cake4Kids may also send volunteers an email notification of material changes to the Volunteer Terms. Cake4Kids encourages you to review these Volunteer Terms regularly for any changes. If you disagree with the Volunteer Terms, you terminate your relationship with Cake4Kids by following the procedures set forth above. Your continued services as a volunteer for Cake4Kids will be subject to the terms of the then-current Volunteer Terms.
These Volunteer Terms may be executed and delivered by any electronic transmission device pursuant to which the signature of or on behalf of such party can be seen (including pdf or any electronic signature complying with the U.S. federal ESIGN Act of 2000). Such execution and delivery shall be considered valid, binding and effective for all purposes.
Acknowledged and Agreed:
Volunteer Name: ____________________________________________________________________